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ASEAN UNIVERSITY STUDENT CONFERENCE

“Enriching and Preserving Our Cultural Heritage”

May, 20th-24th 2009

Bandung, West Java Province, Indonesia

The ASEAN University Student Conference 2009 is a creative space for 150 talented students from ASEAN member countries to share their experiences, thought, awareness and understanding on how to preserve and optimize our heritage. This event will be organized by the State Ministry of Youth and Sport of Republic of Indonesia, in collaboration with Center for Youth Development & Empowerment Indonesia, Department of Foreign Affairs, State Secretariat of RI, ASEAN Secretariat, West Java Government (Youth and Sport Division of West Java Government), Mayor of Bandung City.

Theme : “Enriching and Preserving our Cultural Heritage”

The conference would be held on May 20th – 24th 2009, in Bandung. The agendas are Panel Discussion, Working Group Discussion, (Student Festival), Cultural Performance, Cultural Visit and Workshop.

PURPOSE

ASEAN is now entering the phase of achieving an ASEAN Community by 2015. There are a lot of challenges in dealing with the deepening of ASEAN integration. One of the crucial challenges is enriching and preserving cultural heritage. The reality is that the public at large, including the youth, is less attentive about their own culture. The youth are more familiar with and aware of global-contemporary rather than traditional culture. Indonesia is pleased to organize the ASEAN University Student Conference 2009 with a view to enrich and preserve cultural heritage across ASEAN member States. The main focus of the Conference would be the role of youth to enrich and preserve cultural heritage.

The Conference on the topic of “How Youth could play important Role in enriching and preserving our cultural heritage” will be organized as a space for student/youth to share knowledge, ideas, experiences and understanding on how to enrich and preserve cultural heritage in their daily live. Participants will further have a chance to jointly draft a Joint Statement on “The Voice of ASEAN Youth to Enrich and Preserve Cultural Heritage in Daily Live” which be submitted to the appropriate ASEAN Community.

SECURITY

Throughout the program on 20-24 May, 2009, security plan will be operated at all venues by the National Police Office. The Organizer has given high priority to security to ensure the safety of all participants while in Bandung. Participants will be supervised at all time by government officials, facilitators and staff of the Organizer.

Participants are requested to wear the identification bedge given by the Organizer at all the times.

MEDICAL SERVICES

The Organizer will make every effort to ensure all participants in good health during their stay in Bandung. Hygienic food and clean water will be provided for all meals. Participants requiring special meals .i.e vegetarian food should inform the Organizer in advance. All foods are Halal food. Participants should bring their own medicine, if requested, and inform the Organizer of any special medical needs.

While general medical services will be provided by the State Ministry of Youth and Sports, it is strongly advised that participants make their own arrangements for medical insurance to cover dental, surgical and hospital expenses in case of accident or emergency situations.

DRESS CODE

Due to warm and humid weater in Bandung, participants are recommended to bring light clothing, shoes, and sun protection lotion.

Upon arrival, participants will obtain one complimentary bag with basic stationary, a light sport jacket, polo and T-shirt. Participants are responsible for their own toiletries and personal health care items.

Throughout the program, light and casual clothes are recommended. However, for certain occasions, participants may prepare for the following dress code :

Day 1: May 20, 2009

Arrival of participants/Ice Breaking activities

Opening Ceremony

Attire : Formally/National Dress

Males : Shirt and trousers with shoes and socks

Females : Blouse and skirt/pants (cover knees)

Color: any polite color

 

Day 2: May 21, 2009

Plenary

Attire: Formally/National Dress

Males: shirt and trousers with shoes and socks

Females: blouse and skirt/pants (cover knees)

Color: any polite color

 

Day 3, May 22, 2009

Working group discussion

Attire: Formal/National Dress

Males: shirt and trousers with shoes and socks

Females: blouse and skirt/pants (cover knees)

Color: any polite color

 

Day 4, May 23, 2009

Field Trip

Attire: casual dress

 

Day 5, May 24, 2009

Departure of participants

Attire: casual

 

SPECIAL ASSIGNMENT FOR PARTICIPATING STUDENTS

All nominated students will participate in group activity, which aims at promoting friendship and exchanging knowledge and experiences. They will have group discussion and prepare for the following activities.:

Country Report Presentation

Each country will nominate one representative to assume the role as a country leader to deliver his/her ideas on the designated topic at the panel. Time for each representative will be limited to no more than 7 minutes.

The country report presentation may reflect each country’s own culture and tradition. To ensure the audiences enjoy the show, English language is preferred in the performance. Participants are requested to bring their own national costumes.

Panel Discussion

All participants are encouraged to actively participate and involve in the panel discussion on how to enrich and preserve cultural heritage.

Working Group Discussion

All participants are encouraged to actively participate and involve in the working group discussion in building and propose the Joint Statement on “The Voice of ASEAN Students to Enrich and Preserve Cultural Heritage in the Daily Life”. The outcome document will be submitted to appropriate ASEAN fora.

Cultural Performance

Each delegation is requested to participate in collaborative cultural performance on stage during closing ceremony on May 24, 2009. The cultural performance would reflect ASEAN culture.

ARRIVAL AND ENTRY FORMALITIES

Passports and Visas

Participants are requested to contact the Embassies of Indonesia in their respective countries on the visa requirements.

Airport arrival/departure

Upon arrival, participants will be greeted by a Liason Officer at the airport hall of the Soekarno-Hatta International Airport. They will be assisted and accompanied to Bandung. For the convenience, participants from each country are advised to travel in groups. Flight arrival and departure schedules should be passed to the Office of Deputy Minister for Youth and Sports, State Ministry of Youth and Sport, Indonesia,

by fax : +62-21-5738150/52,

or email : kemenegpora@gmail.com, fajkoer_peace@yahoo.com.

On departure, participants will be assisted and accompanied to the Soekarno-Hatta International Airport, Jakarta by LO.